Privacy Policy

Effective Date: 5 October 2026

1. Introduction

Welcome to AKD Chess Academy.

AKD Chess Academy ("AKD Chess Academy", "we", "us", or "our") respects your privacy and is committed to protecting the personal information provided by players, parents/guardians, coaches, organizers, and visitors using our website and tournament registration services.

This Privacy Policy explains how we collect, use, store, and protect information submitted through our website, tournament registration forms, and related services.

2. Information We Collect

Depending on the tournament or service, we may collect the following information:

Player's full name
Date of birth
Gender
Player's State/UT
Address or city/district, where required
AICF ID
SBDS ID, where applicable
FIDE ID
Parent/Guardian name
Mobile number
Email address
Tournament registration information
Payment/transaction number
Payment screenshot or proof of payment
Birth certificate or other eligibility documents, where required
Information relating to tournament participation and results

We may also collect information necessary to verify player eligibility with relevant chess organizations, including AICF, FIDE, and/or state or district chess associations where applicable.

3. How We Use Your Information

We use the information collected to:

Process tournament registrations
Verify player eligibility and chess federation membership
Validate AICF and SBDS information where applicable
Confirm tournament participation
Process and verify registration payments
Generate registration numbers
Communicate registration confirmations and tournament-related information
Maintain tournament registration records
Prepare tournament participant lists and administrative records
Facilitate tournament operations, pairings, results, and reporting
Communicate with parents, guardians, players, and tournament organizers
Prevent duplicate or fraudulent registrations
Comply with applicable rules and requirements of chess governing organizations
Improve our tournament registration and administrative services

4. Verification of Chess Information

Where required by the tournament, information such as AICF ID, FIDE ID, SBDS ID, name, gender, membership status, and related information may be checked against information available from the relevant chess organization or association.

Such verification is performed solely for tournament administration, eligibility verification, and related legitimate purposes.

5. Payment Information

AKD Chess Academy may collect transaction numbers and payment screenshots or other proof of payment where required for tournament registration.

We do not request or intentionally store complete credit card, debit card, internet banking, UPI PIN, password, or other confidential payment credentials through our registration forms.

Payment information is used only to verify tournament registration payments and for related administrative purposes.

6. Uploaded Documents and Files

Where a tournament requires supporting documents, such as proof of age or payment, these documents may be uploaded through our registration system.

Uploaded files may be stored using third-party cloud storage services, including Google Drive, for tournament administration and record keeping.

Access to such files is restricted to authorized persons involved in administering the relevant tournament.

7. Data Storage

Tournament registration information may be stored electronically using services such as:

Wix
Google Sheets
Google Drive
Google Cloud services
Email and communication services

We take reasonable steps to restrict access to personal information to authorized persons who need the information for tournament administration or related purposes.

8. Sharing of Information

We may share relevant information with:

Tournament organizers
Authorized tournament administrators
Chess federations or associations
AICF, FIDE, or relevant state/district chess authorities where required
Service providers supporting our registration, storage, communication, and tournament-management systems
Government or regulatory authorities where required by law

We do not sell personal information to third parties.

9. Tournament Information and Public Results

Chess tournaments may require certain player information to be included in publicly available tournament records, starting lists, pairings, results, standings, rating reports, certificates, or other tournament-related publications.

Depending on the tournament and applicable chess regulations, information such as a player's name, rating, federation/state, club, category, tournament results, and ranking may therefore become publicly available.

10. Children's Information

Many chess tournaments involve children and junior players.

Where a participant is a minor, registration should be completed or authorized by the participant's parent or legal guardian where required.

Parents or legal guardians may contact us regarding personal information submitted in connection with a minor's registration.

11. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, or misuse.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

12. Data Retention

We retain tournament registration and related records for as long as reasonably necessary for:

Tournament administration
Financial and accounting records
Chess federation/rating requirements
Dispute resolution
Legal and regulatory requirements
Historical tournament records

Different types of information may therefore be retained for different periods.

13. Third-Party Services

Our services may use third-party platforms and services, including Wix, Google Drive, Google Sheets, Google Cloud, email services, and chess federation/association websites or APIs.

These services may process information in accordance with their own privacy policies and terms.

14. Your Rights and Requests

Subject to applicable law and legitimate tournament-record requirements, you may contact us to:

Request information about personal data we hold about you
Request correction of inaccurate information
Ask questions about how your information is being used
Request deletion of information where retention is not required for legitimate or legal purposes

Requests relating to tournament records may be subject to applicable federation rules, legal obligations, accounting requirements, or legitimate record-keeping needs.

15. Cookies and Website Technologies

Our website and third-party services may use cookies and similar technologies to provide website functionality, improve user experience, maintain security, and understand website usage.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or tournament administration practices.

The updated version will be published on this page with a revised effective date.

17. Contact Us

If you have questions about this Privacy Policy or the handling of your personal information, please contact:

AKD Chess Academy
Kolkata, West Bengal, India

Email: akdchessacademy@gmail.com